Beeasy.ai Privacy Policy

Effective Date: December 22, 2025
Last Updated: February 10, 2026

Table of Contents

  1. Introduction
  2. Information We Collect
  3. How We Use Your Information
  4. Information Sharing and Disclosure
  5. Data Security
  6. Data Retention
  7. Your Rights and Choices
  8. Cookies and Tracking Technologies
  9. Third-Party Services
  10. International Data Transfers
  11. Children's Privacy
  12. Changes to This Privacy Policy
  13. Contact Information
  14. Google API Services Limited Use Disclosure

1. Introduction

1.1 About This Policy

Beeasy.ai ("we," "our," or "us") operates the AI-powered CRM and email automation platform accessible at www.beeasy.ai and related services (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

1.2 What is Beeasy.ai?

Beeasy.ai is an AI-powered business intelligence and CRM platform that provides:

1.3 Your Consent

By using our Service, you consent to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not use our Service.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

2.2 CRM and Business Data

As part of our CRM functionality, we collect and process:

2.3 Email Integration Data

When you connect your Gmail account, we collect:

Important: We do not store the full content of your emails. We only process email content temporarily for AI analysis and CRM integration, then discard the content while retaining only the extracted business intelligence.

2.4 Social Media Integration Data

When you connect social media accounts (Facebook, Instagram, YouTube, TikTok), we collect:

2.5 Usage and Analytics Data

We automatically collect information about how you use our Service:

2.6 AI Processing Data

For our AI-powered features, we process:

3. How We Use Your Information

3.1 Core Service Provision

We use your information to:

3.2 AI and Machine Learning

We use your data to:

3.3 Service Improvement

We analyze usage data to:

3.4 Communication

We use your contact information to:

3.5 Legal Basis for Processing (GDPR)

When processing personal data under GDPR, we rely on:

4. Information Sharing and Disclosure

4.1 Third-Party Service Providers

We share information with trusted service providers who assist us in operating our Service:

Cloud Infrastructure:

AI and Analytics:

Email and Communication:

Social Media Platforms:

4.2 Data Protection Requirements

All third-party service providers are contractually obligated to:

4.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. We will provide notice before your information is transferred and becomes subject to a different privacy policy.

4.4 Legal Requirements

We may disclose your information if required to do so by law or in response to:

5. Data Security

5.1 Security Measures

We implement comprehensive security measures to protect your information:

Technical Safeguards:

Organizational Safeguards:

5.2 Data Breach Response

In the event of a data breach that may affect your personal information, we will:

5.3 OAuth Token Security

Your OAuth tokens for third-party integrations are:

6. Data Retention

6.1 Retention Periods

We retain your information for different periods depending on the type of data:

6.2 Account Deletion

You can permanently delete your account through Settings > Google Integration > Delete Account. When you delete your account:

Immediately and permanently deleted:

Preserved for your team (if applicable):

Workspace deletion option:

6.3 Deletion Procedures

When retention periods expire or you request deletion, we will:

7. Your Rights and Choices

7.1 Access and Portability

You have the right to:

7.2 Deletion and Restriction

You have the right to:

7.3 Data Portability

You can export your data through our Service:

7.4 Exercising Your Rights

To exercise your rights, please contact us at tanner.hatch@beeasy.ai with:

We will respond to your request within 30 days (or as required by applicable law).

7.5 Right to Complain

You have the right to lodge a complaint with a supervisory authority if you believe we have violated your privacy rights.

8. Cookies and Tracking Technologies

8.1 Types of Cookies

We use the following types of cookies:

Essential Cookies: Required for basic Service functionality

Performance Cookies: Help us understand how you use our Service

Functionality Cookies: Remember your preferences and settings

8.2 Third-Party Cookies

We may use third-party services that set their own cookies:

8.3 Cookie Management

You can control cookies through:

Note: Disabling certain cookies may affect Service functionality.

9. Third-Party Services

9.1 Integrated Services

Our Service integrates with various third-party services:

Google Services:

Social Media Platforms:

AI Services:

Cloud Infrastructure:

Error Tracking:

9.2 Third-Party Privacy Policies

These third-party services have their own privacy policies. We encourage you to review them:

10. International Data Transfers

10.1 Cross-Border Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers.

10.2 Adequacy Decisions and Safeguards

We rely on:

10.3 Data Processing Locations

Our data is primarily processed in:

11. Children's Privacy

11.1 Age Restrictions

Our Service is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16.

11.2 Parental Rights

If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at tanner.hatch@beeasy.ai. We will take steps to remove such information from our systems.

12. Changes to This Privacy Policy

12.1 Policy Updates

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

12.2 Continued Use

Your continued use of our Service after any changes to this Privacy Policy constitutes acceptance of the updated policy.

13. Contact Information

13.1 Privacy Inquiries

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Email: tanner.hatch@beeasy.ai

Address: 3503 W Mitchell Drive, Lehi, Utah 84043

Phone: 385-272-8347

13.2 Data Protection Officer

Data Protection Officer:

Email: tanner.hatch@beeasy.ai

Address: 3503 W Mitchell Drive, Lehi, Utah 84043

Google API Services Limited Use Disclosure

Compliance with Google API Services User Data Policy

Beeasy.ai's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Limited Use Requirements

Beeasy.ai accesses Google user data (including Gmail, Google Calendar, and Google Contacts data) through Google API Services. In accordance with Google's Limited Use requirements, Beeasy.ai:

  1. Uses data only to provide and improve user-facing features: Data obtained from Google APIs is used solely to provide the CRM, email automation, calendar integration, and contact management features that are prominently visible in Beeasy.ai's user interface. We do not use this data for purposes unrelated to the features you interact with.
  2. Does not transfer data to third parties except:
    • As necessary to provide or improve user-facing features that are visible and prominent in Beeasy.ai's user interface, and only with your consent
    • For security purposes (for example, investigating abuse)
    • To comply with applicable laws
    • As part of a merger, acquisition, or sale of assets of the developer, after obtaining your explicit prior consent
  3. Does not use data for advertising: We do not use Google user data for serving advertisements, including retargeting, personalized, or interest-based advertising. We do not transfer, sell, or use Google user data to determine credit-worthiness or for lending purposes.
  4. Does not allow humans to read user data unless:
    • You have given your affirmative agreement to view specific messages or data
    • It is necessary for security purposes (for example, investigating a bug or abuse)
    • It is necessary to comply with applicable law
    • The data (including derivations) is aggregated and used for internal operations in accordance with applicable privacy and other jurisdictional legal requirements
  5. Does not use Google data to train generalized AI/ML models: Data obtained from Google APIs, including raw data and data that is aggregated, anonymized, or derived from it, is NOT used to create, train, or improve generalized or foundational machine learning or artificial intelligence models. AI processing of your Google data is limited to providing personalized, user-facing features for your individual account only (such as email classification and CRM record creation).

Secure Data Handling

All Google user data is handled securely in accordance with Google's requirements:

Additional Provisions

A. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

Right to Know: You can request information about the categories and specific pieces of personal information we collect, use, and share.

Right to Delete: You can request deletion of your personal information.

Right to Opt-Out: You can opt out of the sale of personal information (we do not sell personal information).

Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

B. European Union Residents (GDPR)

If you are in the European Union, you have additional rights under the General Data Protection Regulation:

Lawful Basis: We process your data based on consent, contract performance, legitimate interests, or legal obligation.

Data Protection Impact Assessments: We conduct DPIAs for high-risk processing activities.

Data Protection by Design: We implement privacy considerations from the design stage of our systems.

This Privacy Policy is specific to Beeasy.ai and reflects our actual data collection and processing practices. For questions about this policy, please contact us at tanner.hatch@beeasy.ai.

Last Updated: February 10, 2026
Version: 3.0